Facilities/MailRoom Supervisor

Reports To: Chief Financial Officer

General Responsibilties:
In charge of all activities related to the maintenance, repair and operation of the National Cattlemen’s Beef Association’s headquarters facility.

Specific Responsibilties:

• Responsible for opening facility in the morning.
• Interfaces with building maintenance and management for facility related issues.
• Responsible for emergency situations involving facility: power outages, phone failure, water line failure, and other occurrences that may disrupt the office.
• Advises on security and safety concerns of facility.
• Facilitates inner-office relocations; including rebuilding of inner-office work stations.
• Verifies correct operation of on-site facility equipment.  Troubleshoots schedules and maintains computer rooms, Beef Demonstration kitchen and third floor  maintenance.
• Prepares set-ups of meeting areas for events and meetings.
• Consults and performs/provides oversight of repairs with contractors, inspectors,  vendors, involved with facility maintenance and repair.
• Maintains off-site storage facility and movement of items as needed.
• Supervises all mailroom procedures:
  • Retrieves mail from post office.
  • Sorts incoming mail (UPS, FedEx, and over the road freight deliveries)
  • Delivers all freight and mail for tenants, and outgoing mail – boxing, packing, taping, special requests, custom certification, insurance and return receipts.
  • Prepares accounting reports for mail and freight expenditures
  • Oversight of all expenditures for accuracy in postage due account
• Delivers and pick-up mail and freight for Cattlemen’s Beef Board
• Monitors and maintains inventory: including office paper products, light bulbs, and miscellaneous essentials.
• Operates binding/folding machine for all departments.
• Supports conventions by assisting in freight pickup and delivery.
• Maintains facility vehicle.
• Performs other duties and errands as assigned.

Please submit your cover letter, resume and salary history to resume@beef.org